Expenses and Financial Assistance

III. Student Financial Services

The Georgetown Office of Student Financial Services (OSFS) is located in G-19 Healy Hall.  We welcome visitors from 9:00 a.m. to 5:00 p.m. Mondays through Fridays. Visit our website for the most current information about Georgetown’s cost of attendance and the financial assistance that is available.

Our mission is to make it financially possible for every admitted applicant to attend Georgetown University, ensuring that we recruit and retain a talented and diverse learning community.


MEETING COLLEGE COSTS

Need-Blind Admissions: Georgetown University practices “need-blind” admissions; an applicant’s ability to meet college costs is not a criterion for admission.

Need-Based Financial Aid: To assist those admitted, the University is committed to meeting the demonstrated financial need of eligible applicants through a combination of need-based aid programs that include grants, scholarships, student employment, and student loans.

Financial Services: In addition to need-based financial aid, the University offers an array of financing options to help students meet college costs.


ELIGIBILITY FOR NEED-BASED FINANCIAL AID

Federal Financial Aid:  U.S. citizens and certain eligibile non-citizens may apply for federal financial aid programs.  Students who are in the United States and have been granted Deferred Action for Childhood Arrivals (DACA), an F1 or F2 student visa, a J1 or J2 exchange visitor visa, or a G series visa (pertaining to international organizations) are not eligible to apply for federal student aid. 

Eligibility for federal student aid is based on financial need as defined by a formula that is mandated by the U.S. Congress.  The formula calculates an expected family contribution (EFC) towards the average cost of attendance. 

The EFC is calculated based on net income, some net assets (the value of home equity and retirement savings is excluded), number of family members, number of family members in college, and other relevant factors that may affect each student’s ability to contribute towards educational expenses.  If the student will have other resources available to meet college costs, such as a state or privately-sponsored scholarship(s), or student benefits from government agencies such as the Bureau of Indian Affairs, these must be considered in determining remaining need for federal financial aid. If the cost of attending Georgetown University is greater than the expected federal family contribution plus other resources, the applicant may be eligible for federal financial aid.

Georgetown Institutional Aid:  All students are eligible to apply for Georgetown institutional aid, but the number and amount of institutional scholarship awards are limited for international students who are neither U.S. citizens nor eligible non-citizens.  Eligibility is based on demonstrated financial need, which is determined using a need analysis formula that is similar to the federal model described above, but which analyzes additional factors that Georgetown believes affect the applicant’s ability to contribute toward educational expenses. 

So that limited funds can be shared most equitably, Georgetown University expects that each student and his or her family will contribute to the fullest extent possible to meet educational expenses, drawing on income and all family assets (including home equity). To determine eligibility for its own institutional scholarship aid, Georgetown collects information about income and assets from the parents of independent students and from both natural parents even if they are separated or divorced.  Students are expected to contribute to the cost of their education by providing a mandatory minimum expected contribution from savings and/or summer employment. 

Georgetown University institutional scholarship aid is offered to students whose expected federal family contribution, plus additional expected Georgetown family contribution (if applicable), plus federal, state and other external resources do not meet the full cost of attending Georgetown.

Cost of Attendance Used to Award Aid:  The average cost of attendance expense budget that is used to determine eligibility for need-based financial aid includes the cost of full-time tuition, required fees (Yates, activity, and average lab fees), average room and board, plus allowances for the average cost of books, personal expenses, and the average cost of two round trips home each year for resident students or a commuting cost allowance for students living with their parents.  Visit our website for the most current cost of attendance.


APPLYING FOR NEED-BASED FINANCIAL AID

Application for Federal Financial Aid: Undergraduates must submit a Free Application for Federal Student Aid (FAFSA).  The FAFSA must be sent to Georgetown University by using school code 001445.

Application for Need-based Georgetown Institutional Scholarship:  In addition to the FAFSA, undergraduates must also submit a College Scholarship Service (CSS) Financial Aid PROFILE form, and Federal tax returns.  Students can complete the CSS PROFILE application on-line at the College Board’s website.  The CSS PROFILE must be sent to Georgetown University by using school code 5244.  After completing the CSS PROFILE the applicant will receive additional instructions from the College Board’s College Scholarship Service about how to submit complete copies of federal tax returns, including all schedules and W-2 forms, via the College Board’s secure online IDOC portal.  Some students may also receive instructions to submit additional application materials where required, e.g. business tax returns, non-custodial parent information, etc. (see below).

Verification of Application Data:  Our website describes what students must do to validate and verify the data reported on their  financial aid application.  Income is verified using IRS data retrieval, or tax transcript or tax returns.  If an applicant reports that siblings will be enrolled in college, that enrollment will also be verified by our office.  Financial aid offers may be subject to revision based upon data and/or sibling enrollment changes made during the verification process, and Georgetown reserves the right to withhold disbursement of financial aid awards until the verification process is complete.

Application Deadlines:

Early-action first-year students

February 1

Regular-decision first-year students February 1
Transfer students March 1
Continuing undergraduates May 1

Late Applicants:  Students who apply for aid after the above deadlines may qualify for federal, state, or private aid, but cannot be guaranteed consideration for Georgetown University institutional scholarship assistance.

Additional Requirements for Some Applicants:  

Self-Employed Parents/Students & Business and/or Farm Owners:  Applicants for Georgetown’s need-based institutional scholarships must submit copies of parent/student personal, business, and/or farm tax returns via the College Board’s secure online IDOC portal.

Divorced or Separated Parents:

For Federal Financial Aid:  To apply for federal financial aid programs, the student applicant, his/her custodial natural parent, and step-parent (if the custodial parent has remarried) must complete the Free Application for Federal Student Aid (FAFSA). The FAFSA has instructions to help the applicant determine who the custodial parent is if that status is not clear.

For Need-Based Institutional Georgetown Scholarship:  Georgetown University recognizes that financial complications may arise in meeting educational costs when parents are divorced or separated. Georgetown believes, however, that parental responsibility for educational costs does not cease upon divorce or separation. The University expects that both natural parents (even when divorced or separated or remarried) will provide funds for educational expenses based on their ability to contribute from their income and assets.

To apply for Georgetown’s need-based institutional scholarships, the student applicant, his/her custodial natural parent and step-parent (if the custodial parent has remarried) must complete the Free Application for Federal Student Aid (FAFSA) and the College Scholarship Service (CSS) Financial Aid Profile Form. In addition, the non-custodial natural parent must complete a College Scholarship Service (CSS) Non-Custodial Parent’s Statement.  A link to the required form will be sent in an email from the College Board to the student applicant upon completion of the CSS PROFILE; applicants are asked to share the email and link to the form with the non-custodial parent.  The non-custodial parent will then be able to access, complete, and submit the required form directly to the College Board online, where the information will remain secure.

Eligibility for Georgetown scholarship assistance is based on the income and assets of either the custodial parent and step-parent or the custodial parent and non-custodial parent (with step-parent information discounted from the need analysis). A contribution towards college expenses will be sought from only two of the three (if applicable) parties, but information is collected from all three in order to determine ability to contribute towards educational expenses. 

Exceptions:  In a limited number of special cases, the criteria listed below are considered to evaluate requests to waive the requirement for non-custodial parent information. Applicants seeking a waiver based on these criteria may contact the Georgetown Office of Student Financial Services or submit a College Scholarship Service (CSS) request for waiver form when they are asked by the College Board to complete the Non-Custodial Parent's Statement.  Meeting one or more of the waiver criteria listed below does not automatically qualify students for a waiver; a combination of these criteria must be present for Georgetown to consider waiving the requirement. Independent third party documentation may be requested to support requests for waivers. The criteria considered in combination are:

  • Can the non-custodial parent be located by the applicant or custodial parent? If not, documentation of unsuccessful attempts to contact the non-custodial parent is required to support a request for waiver, e.g., copies of court records or requests for assistance from state or local government agencies;
  • Is the non-custodial parent completely incapable of making a financial contribution due to lack of income/assets? The non-custodial parent’s inability to contribute must be documented to support a request for waiver, e.g., non-custodial parent’s receipt of need-based government assistance such as food stamps, welfare, or SSI benefits, or incarceration of non-custodial parent would document incapacity;
  • Has the non-custodial parent made child support payments recently and consistently? If not, a statement to that effect and/or documentation of unsuccessful attempts to obtain child support payments is required to support a request for waiver;
  • Did the divorce or separation take place so long ago that it is unreasonable to expect a contribution from the non-custodial parent? If the divorce or separation took place more than five years ago, and if other criteria for waiver are met (such as lack of child support payments), it is more likely that the requirement for non-custodial parent information will be waived.

Self-Supporting (Independent) Students:

For Federal Financial Aid: Students who claim to be self-supporting at the time of their enrollment at Georgetown University must meet the federal definition of financial independence to qualify for federal aid as an independent applicant. For the 2016–2017 academic year, students who were born before January 1, 1993, or are veterans of the U.S. Armed Forces, or are wards of the court, or whose parents are deceased, or students who are legally married or separated, or have legal dependents other than a spouse, may qualify for federal financial aid as an independent applicant without providing parental information.

For Need-Based Institutional Georgetown Scholarship:  To be considered for a Georgetown scholarship, all applicants are expected to provide parental income and asset information, regardless of their federal dependency status. 

Exceptions:  In a very limited number of special cases, the requirement to provide parent information may be waived.  Applicants for Georgetown scholarship aid who are wards of the court or whose parents are deceased are automatically accepted as “independent” and do not have to provide parent information. Other exceptions to the general rule that applicants for Georgetown scholarship aid must provide parent information are made on a case-by-case basis. The criteria for exceptions (considered in combination) are:

  • Can the applicant document self-support for several years prior to entering college? Students must provide evidence that they were able to financially support themselves, e.g., tax returns showing a level of income that would support the student independent of outside resources;
  • Can the applicant provide documentation from independent third parties regarding the complete absence of a parent/student relationship for an extended period of time?
  • Is the applicant of an age that would imply independence? Waiving the requirement for parental information becomes more reasonable as the age of the applicant increases, if the other criteria are met.

International Students and Non-U.S. Citizens:  Financial assistance is limited for students who are neither U.S. citizens nor eligible non-U.S. citizens. 

For Federal Financial Aid:  Eligible non-U.S. citizens may apply for U.S. federal financial aid by completing the Free Application for Federal Student Aid (FAFSA). An eligible non-U.S. citizen is someone who is (1) a permanent U.S. resident with a Permanent Resident Card (I-551); (2) a conditional permanent resident with a Conditional Green Card (I-551C); (3) the holder of an Arrival-Departure Record (I-94) from the Department of Homeland Security showing any one of the following designations: "Refugee," "Asylum Granted," "Parolee" (I-94 confirms that you were paroled for a minimum of one year and status has not expired, T-Visa holder (T-1, T-2, T-3, etc.) or "Cuban-Haitian Entrant;" or (4) the holder of a valid certification or eligibility letter from the Department of Health and Human Services showing a designation of "Victim of human trafficking."

Students who are in the United States and have been granted Deferred Action for Childhood Arrivals (DACA), an F1 or F2 student visa, a J1 or J2 exchange visitor visa, or a G series visa (pertaining to international organizations) are neither U.S. citizens nor eligible non-citizens and are not eligible for federal student aid.  Students who have a Social Security Number but are not citizens or eligible noncitizens, including students who have been granted DACA, should still complete the FAFSA because they may be eligible for funding from state agencies or colleges that use the FAFSA to award aid.

For Need-Based Institutional Georgetown Scholarship: Georgetown offers a very limited number of need-based scholarships to selected first-year students with demonstrated financial need who are neither U.S. citizens nor eligible non-U.S. citizens. Prospective students who wish to be considered for one of these awards must indicate their interest on the Georgetown application for undergraduate admission, and must submit a College Scholarship Service (CSS) Financial Aid PROFILE form.

State Scholarship Applications: Students residing in states that offer portable scholarship programs may be required to complete a state aid application in addition to the applications required by the federal government and Georgetown University. Further information is available from state educational agencies.

FINANCIAL AID AWARD REVISIONS

Financial aid packages prepared for students based on initial aid application information are revised for the reasons explained below.

Requests for Additional Aid (Appeals): Changes in family circumstances (illness, accident, unemployment, business failure) can prompt students to seek additional financial assistance in meeting college costs and Georgetown makes every effort to respond to those needs. Students may be eligible for additional financial aid if there has been a substantive change in family finances that was not reported on the initial financial aid application(s).  Typical examples of such changes include significant reductions in reported income or assets, unreimbursed medical expenses, uninsured losses, unemployment, or a serious illness or death in the family.  Also, students with disabilities may have special expenses related to their health care or living arrangements that can be recognized in calculating their need for financial aid.   Undergraduates can request additional financial aid by completing a financial aid “Report of Special Circumstances” form, which can be downloaded from our website.  Students are also encouraged to discuss their concerns with a counselor in the Office of Student Financial Services to examine the options available to meet their changed or special circumstances.

Changes in Enrollment Status:  Students who change their enrollment status from full time to part time in any semester, or students who withdraw from the University prior to the end of a semester, will typically become eligible for less financial aid than students enrolled full time for an entire academic year. Students considering making a change in their enrollment status should contact the Office of Student Financial Services to determine what impact an enrollment change will have on eligibility for financial assistance.

Receipt of External Scholarships:  Students who receive need-based financial aid from Georgetown and also receive outside-sponsored scholarships may use their external scholarships to reduce or eliminate the GU adjustments to their expected family contribution (when the expected GU family contribution is higher than the expected Federal family contribution), and/or to reduce or eliminate their Federal Work-Study employment, and/or to reduce or eliminate their student loan, before any adjustment is made in their Georgetown Scholarship award.  If the total amount of a student’s outside scholarships exceeds the amount of adjustments that can be made to the expected family contribution, and/or work, and/or loan, then the outside scholarship may affect the student’s eligibility for Georgetown Scholarship. Under federal law and Georgetown University policies, no student may receive more financial aid than meets his/her demonstrated financial need.  The above policy does not apply to entitlements like the Federal Pell Grant or various types of benefits payments, including employer tuition benefits; these awards are used to meet a student’s need for Georgetown Scholarship aid and therefore will reduce the student’s eligibility for Georgetown Scholarship aid 100% on a dollar-for-dollar basis.


RESPONSIBILITY FOR MONITORING GU EMAIL & MYACCESS

The GU Office of Student Financial Services (OSFS) helps students and their families determine what aid they might be eligible to receive from dozens of college financial aid and financing programs, and by managing award disbursements that are in compliance with each sponsor’s rules and regulations. The OSFS expects students to be active partners in that process and to take personal responsibility for monitoring the progress of the financial aid applications and award disbursements that are managed on their behalf by the OSFS.

The OSFS typically emails official notices about the processing of financial aid and college financing applications and awards to student’s GU email boxes at “NetID”@georgetown.edu. Students are expected to monitor their GU email boxes on a regular basis and are expected to respond promptly to email notices from the GU OSFS.

Students are also expected to monitor their financial aid applications, financial aid award disbursements, and University billing statements on a regular basis via Georgetown’s MyAccess website. At the site, Georgetown students can login to their account using their NETID and password to view whether a required form or document is missing from their financial aid record, learn how to take appropriate corrective action to resolve the issue quickly, accept or reject any aid offered, monitor that all of their financial aid awards have been paid to their student billing account, and view their student billing account balance.


FINANCIAL AID AWARD RENEWALS

Annual Application & Need Analysis Requirement:  Because the amounts and sources of financial aid program funding change each year, and because families’ financial circumstances may also change, students are required to complete a new financial aid application each year.  Financial aid recipients can be reasonably assured of continuing financial support for four undergraduate years at Georgetown provided the funding sources are available, students continue to demonstrate the same level of financial need, make satisfactory academic progress (this requirement is explained below), and are in good standing with the University.

Maintaining Satisfactory Academic Progress (SAP):  Federal regulations require that, in order to be eligible for assistance from any Federal Higher Education Act Title IV student aid program (Federal Pell Grant, Federal SEOG, Federal Work-Study, Federal Perkins Loan, Federal Direct Subsidized/Unsubsidized Loan, Federal PLUS Loan) a student must be making satisfactory academic progress toward the degree.  This requirement also applies to a student's eligibility for Georgetown scholarship.

Please note that these standards do not replace or supersede Georgetown’s academic regulations or individual schools’ regulations and procedures. Georgetown’s student financial aid SAP policies for undergraduate students are similar, but not identical, to the university’s Academic Regulations published elsewhere in this Undergraduate Bulletin. Students should review and comply with both sets of policies and ask for clarification as needed. Questions regarding the student financial aid SAP policy should be directed to the Office of Student Financial Services; questions regarding the university’s academic regulations should be directed to a student’s academic Dean’s office.

The Federal SAP standards for undergraduate students require the following components:

  1. Qualitative Standard: Students must have a cumulative GPA of 2.0 at the end of their sophomore year, and at the end of each semester thereafter.
  2. Maximum Time Frame for Degree Completion: Students must be completing credits at a rate which would enable them to complete the bachelor’s degree in a maximum time frame of 150% of a normal time frame to complete the degree. Undergraduates are expected to graduate in four years after completing a minimum of 120 credits. Therefore, undergraduates must complete their degree in 6 years or 12 semesters in order to meet the Federal SAP standards.
  3. Quantitative Standard: Students must complete at least two thirds of courses attempted. At Georgetown the standard undergraduate enrollment is 12–15 credits per semester. Transfer credits and AP credits that have been accepted as part of the degree program will count as both attempted and completed hours toward degree completion. Incompletes (until resolution), withdrawals after the add/drop period, and failing grades all count as attempted but not completed credit hours.

Satisfactory academic progress of financial aid recipients must be tracked from the first date of enrollment regardless of whether or not financial aid was received. Additionally, transfer credits and repeated courses must be counted as attempted courses and must also count toward the maximum time frame to complete a degree.

Satisfactory academic progress will be reviewed at the end of each semester, including the summer session. If students meet the SAP standards, they remain eligible for federal and university financial aid. Otherwise, they may be placed in a Financial Aid Warning, Probation,or a Financial Aid Ineligible status.

SAP Status—Financial Aid Warning: Students who do not meet the SAP standards for the first time will be given a Financial Aid Warning for their next semester of enrollment. Students will be notified via their GU email address of this status within a month of the end of the semester. Students are not required to take any action during this warning semester. The Financial Aid Warning status is for one semester. Students who fail to meet the SAP standards for a second semester become ineligible for Federal Title IV financial aid and university aid unless they request an appeal and the appeal is approved.

SAP Status—Appeal Process: Students have the right to appeal any decision of ineligibility to continue to receive financial assistance. The appeal may not be based upon financial need for the assistance or lack of knowledge that assistance was in jeopardy. An appeal would normally be based upon some unusual situation, condition, or other mitigating circumstances which prevented the student from passing courses, or which necessitated that a student withdraw from classes. Examples of possible situations include documented serious illness, severe injury, or death of a family member. Additionally, an explanation of what has changed that will allow the student to meet SAP standards in the next evaluation should be provided. Appeals can only be approved if the Financial Aid Appeals Committee determines that the student will be able to meet minimum SAP standards after the next payment period; or that the student has agreed to follow an academic plan established by his/her Dean’s Office that if followed, will ensure that the student can meet minimum SAP standards by a specific point in time. If a student does not have grounds for an appeal, or if the appeal is denied, a student may still be able to regain eligibility for future semesters. This is done by providing to the GU Office of Student Financial Services, in advance, an academic plan that outlines the conditions under which eligibility may be restored as determined by the Dean’s office. Students will be notified via their GU email account regarding the results of the appeal.

SAP Status—Financial Aid Probation: Students whose appeals are approved will receive financial aid on a conditional basis for one semester. The conditions will be outlined in a letter emailed to the student at his/her GU email address. The Financial Aid Appeals Committee will review each student’s record at the end of the following semester to determine his/her status for future semesters. Students who fail to meet the conditions outlined in their individualized academic plans during their conditional semester may submit a subsequent appeal with a revised academic plan.

SAP Status--New Academic Plan:  Students who are not in good standing related to the Financial Aid SAP policy after their probation semester may appeal with an approved new academic plan from their Dean.  If the new academic plan is approved, students may receive financial aid on a conditional basis for up to two semesters.  The conditions will be outlined in a letter emailed to the student at his/her GU email address.  The Financial Aid Appeals Committee will review each student’s record at the end of the following semester to determine his/her status for future semesters.  Students who fail to meet the conditions outlined in their individualized academic plans during their revised academic plan semester may not be eligible to submit a subsequent appeal.

SAP Status—Financial Aid Ineligible: Students who fail to meet the SAP standards during the Financial Aid Warning semester and do not have an approved appeal will enter a Financial Aid Ineligible status. Students in this status are not eligible for Federal Title IV financial aid or university aid. In some cases, financial aid may have disbursed prior to the notification of Financial Aid Ineligible status. When this situation occurs, the financial aid will be cancelled and removed from the student’s GU Student Billing Account.


FINANCIAL AID PROGRAM DESCRIPTIONS

The programs offered by Georgetown University to help students meet college costs are briefly described below. For more detailed (and the most current) information about these financial aid programs, and how to apply for them, visit our website.

Need-Based Georgetown Institutional Scholarships:  Each year Georgetown University awards hundreds of need-based scholarships to eligible undergraduates. Individual awards range in value from $1,000 to more than $60,000 per year, depending on the student’s eligibility for scholarship assistance.  Georgetown University (GU) and Incentive Scholarships are typically awarded on the basis of demonstrated financial need using a nationally recognized formula for determining that need. Each student’s financial need is reevaluated annually to ensure continued equity in the distribution of University scholarship assistance.  Some GU Scholarship awards are named by the donors who provided the financial support to fund these awards.  Georgetown’s Incentive Scholarship awards are designed to assist in the recruitment and retention of talented undergraduates. Often these awards are made to students who are pursuing certain academic or extra-curricular interests. Incentive Scholarships typically reduce the “self-help” student loan or work components of a standard need-based Georgetown financial aid package. Examples of some of the Incentive Scholarship programs at Georgetown include Athletic, Baker, Bellarmine, Ignatian, 1789 Scholarships, John Carroll, and others.  A significant portion of the scholarship assistance that Georgetown offers to eligible undergraduates each year is funded by the generous gifts of University benefactors. Without this support from alumni and friends of the University, Georgetown would not be able to continue to meet the full financial need of all our aid applicants, nor effectively recruit and retain talented individuals. A complete list of the named funds that have been donated to the University to support GU and Incentive Scholarship awards for undergraduates, and the application requirements for these programs, can be found on our website.  Many of our donors take a personal interest in the students who receive named GU or Incentive Scholarships funded by their gifts. Students selected for some of the named GU or Incentive Scholarship awards listed on our website may be asked to write a letter of appreciation to the donor of the scholarship fund, or to attend events to acknowledge the generosity of the donor. Students are strongly encouraged to participate in these activities in support of continued fundraising for the University’s financial aid programs.

Federal & State Grants:  Federal Pell Grants are available to support undergraduate study for students who demonstrate significant financial need.  Georgetown receives a small allocation of funds for Federal Supplemental Educational Opportunity Grants (FSEOG) from the U.S. Department of Education each year. These funds must be awarded to students with the greatest financial need, most of whom will also be Federal Pell Grant recipients. FSEOG funds are used in conjunction with Georgetown University Scholarship funds to meet the need for undergraduate scholarship assistance.  Students residing in certain states that offer portable funding may be eligible to receive state grants for study at Georgetown University. Most states provide information about application procedures and deadlines to high school guidance offices, and further information is available from each state’s education agency.

ROTC Scholarships:  Reserve Officer Training Corps (ROTC) scholarships are available for up to four years of undergraduate study at Georgetown University. The Army ROTC program is based at Georgetown University, and students may participate in the Air Force and Navy programs through the Washington Consortium of Universities.

External Scholarships: Many philanthropic organizations and others offer scholarships for college study. To learn more about these opportunities, visit our website. Our site has links to several free scholarship online search engines, a link to sign up for our listserve to receive emails about scholarship opportunities, and a link to browse our electronic external scholarships bulletin board.

Tuition Benefits:  Many employers offer to pay all or part of the college tuition of their employees and their dependents. Typically the organization’s personnel or human resources office can provide information about tuition benefits for employees and their dependents.  Georgetown provides tuition benefits to eligible University employees for various types of educational expenses. Further information is available from the GU Office of Faculty & Staff Benefits, or by calling that office at (202) 687-2500.

Veterans Administration Educational Benefits:  Veterans should visit the Georgetown's Veterans Office website for information about resources for higher education, including the Yellow Ribbon Program.  Students who are eligible to receive educational benefits through the U.S. Department of Veterans Affairs may also obtain information and assistance from Georgetown's Veterans Office, which is located in Room 224 of the Car Barn Building at 3520 Prospect Street, or by calling that office at (202) 687-2708.

Federal Work-Study Employment:  The Federal Work-Study program ensures employment opportunities for eligible students by providing a federal subsidy to the earnings paid to program participants by their employers. Many Work-Study jobs offer opportunities for community service: students are employed to help solve problems related to health care, literacy training, education, welfare, social services, transportation, public safety, crime prevention and control, and community improvement. For more information about Federal Work-Study employment visit the GU Student Employment Office (SEO) website.

GU Student Employment Referral Service (ERS):  This federally supported job location & development program, based at Georgetown’s Student Employment Office (SEO), helps currently enrolled GU students locate part-time, temporary, and/or summer employment in the District of Columbia metropolitan area. Students do not have to qualify for Federal Work-Study funding to use the Employment Referral Service (ERS) to find a job that helps meet educational expenses; all currently enrolled Georgetown students are eligible to use the student part-time and summer job location service. For more information visit the GU Student Employment Office (SEO) website.

Federal Direct Student Loans:  The subsidized Federal Direct Loan Program is available for undergraduates only; interest on the loan is paid by the federal government and repayment is deferred as long as the student remains in school on at least a half-time basis. Unsubsidized Direct Loans are also available for students who are not eligible for the need-based federal interest subsidy. Visit our website for information about current program rules and interest rates.

Federal Perkins and Nursing Student Loans:  Georgetown offers these loans to applicants who demonstrate exceptional financial need. The interest rate for Federal Perkins and Nursing Student Loans is 5 percent, and no interest accrues while the borrower remains in school on at least a half-time basis.  The Perkins Loan is set to end on September 30, 2017.  Visit our website for information about current program rules and interest rates.

Federal Direct Parent Loans for Undergraduate Students (PLUS):  Under this federally sponsored program, each year parents may borrow an amount up to the full cost of attendance at Georgetown minus all other financial aid the student is receiving.  Visit our website for information about current program rules and interest rates.

Private Education Loans:  Private education loans are offered by some lending institutions to assist students and their families with meeting college expenses. The maximum amount a student may borrow per academic period is typically the total cost of attendance minus all financial aid received. It is recommended that borrowers utilize their potential federal student and parent loan eligibility prior to exploring private education loans.  Visit our website for information about current program rules and interest rates.

GU Monthly Payment Plans:  Through Georgetown University’s monthly payment plans, all or a portion of the cost of attendance may be paid in monthly scheduled installments.  Visit the GU Office of Billing and Payment Services website for more information about Georgetown’s monthly payment plans.

Dewar Tuition Insurance:  The A.W.G. Dewar Company offers Georgetown families the opportunity to insure their payments to the University for tuition, fees, room, and board. Under the plan, if an insured student withdraws from school during a semester because of illness or accident, up to 100 percent of University charges are refundable (or up to 60 percent in the case of mental or nervous disorders) for covered students. This significantly extends the University’s refund policies for students who withdraw. Participation in this program is optional. Further information about this option can be obtained by visiting their website or calling the A.W.G. Dewar Company at (617) 774-1555.

Georgetown University Emergency Loans:  To assist enrolled Georgetown students meet unanticipated expenses in exceptional circumstances, the GU Office of Billing and Payment Services administers an Emergency Loan fund. Georgetown undergraduates may borrow up to $400 per semester; usually only one loan may be obtained per semester. Approved loans are charged directly to the student’s billing account record and are subject to the service charges imposed on unpaid balances due to the University. Applications and additional information may be obtained from the GU Office of Billing and Payment Services, located in the White Gravenor Building, or by calling that office at (202) 687-7100.


FINANCIAL AID & GU BILLING ACCOUNTS

Billing Statements:  Students who indicate an intention to enroll at Georgetown (by paying an enrollment deposit or pre-registering for classes) will receive a bill from the GU Office of Billing and Payment Services in June for the fall semester and December for the spring semester. Each student’s bill will include actual tuition charges and required fees, as well as any other known charges such as room and board for students living on campus.

Financial Aid Award Notices:  Students who apply for financial aid receive a financial aid eligibility notice from the GU Office of Student Financial Services (OSFS). All students can view their financial aid notices online using their Georgetown NETID and password to login to their Georgetown MyAccess account. The financial aid award notice is not a billing statement. The financial aid award notice reports the assistance a student is eligible to receive for the academic year based on the average cost of education at Georgetown and the expected contribution from the student and his/her family toward all of those expenses. The average cost of attendance on the financial aid award notice includes items that are billed by Georgetown, e.g. tuition, fees, on-campus rooms, on-campus board plans, and also includes non-billed expenses e.g. books, supplies, travel, and personal expenses.  Students should use the information in the financial aid award notice to plan how they will pay the amount owed to the University as reflected in the billing statement they receive from the University Office of Billing and Payment Services, and how to pay for other educational expenses not included in the University’s bill, e.g., books or supplies.

Financial Aid Credited to Billing Account: Enrolled students who have accepted their offer of financial aid and completed all requirements for the disbursement of the aid offered will (with the exception of Federal Work Study earnings) have their aid credited to their student billing account statement.

“Memoed” or Estimated Credits for Pending Aid: Credits for pending undisbursed financial aid award offers will appear as “memoed items” on the University’s billing statement if additional actions on the part of either the student or the sponsor of the aid are required before the funds can actually be disbursed to the student’s billing account. “Memoed” financial aid items on the bill may temporarily reduce the amount the student must pay by each semester’s payment deadline, but they cannot be credited in full to the student’s billing account until all requirements for disbursement have been met by the student.   Memoed aid may be cancelled if the requirements for disbursement are not met by the student.  A typical example of a financial aid disbursement requirement that must be met before memoed aid can be paid to a student is the requirement that federal student loan borrowers must complete “entrance” counseling; until the student borrower completes “entrance” counseling, the loan funds will appear on his/her account as a “memo”, but once (s)he completes the requirement, the loan will actually be disbursed to his/her account.  Another example of a disbursement requirement is that students must officially “accept” their financial aid award offers before payments can be credited to their student billing accounts.  Please note that the Fall semester’s memoed or estimated aid will be removed from the bill on October 1st, and the Spring memoed or estimated aid will be removed from the bill on March 1st, and the resulting payable amounts due to the University (amounts due that were previously covered by a memoed aid item) must be paid in full at that time or will be subject to service charges.   Financial aid recipients may consult with their financial aid counselors in the GU Office of Student Financial Services if they cannot comply with this policy and need advice on how to manage an outstanding balance due.

Student Employment Earnings Are Not Credited to Bill:  Student employment earnings (including those subsidized through the Federal Work-Study program) are paid directly to the student in a bi-weekly paycheck as they are earned.  While these earnings must be used to meet educational expenses, they are not automatically credited to student’s University billing accounts.  Many students use their earnings for non-billed expenses.   Expected earnings from student employment will not appear as credits against the balance due on the University’s billing statement and students may not subtract these expected resources when computing the amount that must be paid to the GU Office of Billing and Payment Services by the announced payment due dates. 

External Grants and Scholarships: Enrolled students who have reported their outside-sponsored scholarships to the Office of Student Financial Services will receive an actual or estimated credit on their bills for any payments reported. Some outside-sponsored scholarship credits may appear as “estimated” if the sponsor has not yet sent the payment to Georgetown, pending confirmation of enrollment or grades.

Third Party Billings:  If all or a portion of a student’s bill will be paid by an outside third party (i.e., a government agency, embassy, or corporation) that requires a bill before it will pay, students must present authorization to bill to the GU Office of Billing and Payment Services. If the documentation presented includes proper authorization to bill, the Office of Billing and Payment Services’ Third Party Billing representative will send an invoice to the third party to collect the appropriate payment on behalf of the student.

Financial Aid and Payment Deadlines: Students who fail to submit a timely and complete financial aid application well before the student billing account payment deadlines may be subject to a non-payment fee and/or service charges on the balance due to the University, even if they are later found eligible for financial aid after the payment deadlines.  A financial aid award that is less than the student or family expected, or a pending appeal for additional financial aid due to special circumstances, typically does not excuse the student from making payment in full by the payment due date.


FINANCIAL AID & THE IRS

U.S. Citizens—Taxable Aid:  Under current law, some forms of financial aid may be considered taxable by the Internal Revenue Service (IRS). The amount of a student’s total scholarships and/or fellowships that exceed the cost of tuition, fees, books, supplies, and equipment is considered by the IRS to be taxable income. Disbursements under the Federal Work-Study Program are earned income and as such are subject to federal, state, and local tax withholding. Students employed at Georgetown University will receive a W-2 form documenting all earnings at Georgetown (including Federal Work-Study Program earnings) and taxes withheld, and students must report those earnings as income on federal, state, and local tax returns. Families should consult their tax advisors for further information.

U.S. Citizens—Tax Benefits for Education:  U.S. tax benefits may be available to help eligible families save for, or pay, education costs. The annual IRS Publication 970: Tax Benefits for Education describes the most current benefits available, including tax credits to reduce the amount of taxes paid, and deductions for certain eligible education expenses. Families are encouraged to consult their tax advisors for more detailed information about these benefits.

Requirements for Payments Made to Students Who Are Non-United States Citizens:  The Internal Revenue Service (IRS) requires special tax treatment and reporting of payments made to non-United States citizens. Students who are not citizens of the United States and who receive financial assistance, scholarships, fellowships, tuition waivers, or compensation for services performed are subject to the IRS withholding and/or reporting requirements.  For more information about requirements associated with payments made to non-U.S. citizens, please contact the Georgetown University Tax Accounting Office at (202) 687-5449.